The System Administration dropdown is located on the Main Menu to the right of the Reports dropdown if the user is logged in and has System Administration permissions.

Function

The System Administration dropdown allows the privileged user to edit code lists, data definitions, and/or users. This dropdown will only be available to those with special permissions.

Code Lists

The Code Lists icon () opens the Code List Maintenance interface which is used to edit the various code lists used throughout the application. The user can navigate through code lists by utilizing the "Code List" picklist at the top of the interface. There are four code list capabilities offered to System Administrators on this interface: (1) add a new code and description to an existing code list, (2) modify the description for an existing code, (3) indicate that a code value is obsolete and no longer in use, and (4) indicate the order in which each code should appear in all dropdown lists. The image below shows the Code List Maintenance interface.

To add a new code and description to an existing code list, the user can select the "Add New Code" button in the lower left corner of the interface; then, all textboxes will be emptied to allow for the creation of a new code for the current code list. After entering the desired values, the user can click Save Changes to solidify the new code or Discard Changes to reverse the inputted changes.

To edit the description for an existing code, the user can locate the table which displays all valid values in the currently selected code list. Then, the user can select a table row to show the value's associated fields below the table; these fields are now editable, except for ID. After editing the desired fields, the user can click Save Changes to implement the changes or Discard Changes to revert the fields to their original values.

To indicate that a code is obsolete, the user can select a code by clicking on a table row. Then, they can check the "Is Obsolete" checkbox to mark it as no longer in use. The user can click Save Changes to implement this change or Discard Changes to reverse it.

To change the order of the codes in the code list, the user can utilize the four arrow buttons beside the code table. The image and table below show the placement and function of these controls.

Button Controls

There are four button controls offered at the bottom of the Code Lists Configuration interface. The table below outlines their function.

Data Definition

The Data Definition icon () opens the Data Definition interface which is used to view the Data Item, Description, Data Type, and Source for each field related to the location and business area query dropdowns (Location, Projects, Road Inventory, Traffic Data, Bridges, Pavement, Rail, Traffic Signal Inventory (TSI), and Safety).

Users

The Users icon () opens the User Maintenance interface which allows the privileged user to create and modify users of the application. This interface can be used for five purposes: (1) view active and inactive users, (2) edit user information, (3) delete users from the system, (4) edit a user's permissions, and (5) add a new user to the system. The image below shows the User Maintenance interface.

To view active and inactive users, the user can use the dropdown located at the top right corner of the application. This dropdown determines which user types are on display in the User table. There are three viewing options in this list: All, Active, and Inactive. The User table will automatically update after a selection is made.

To edit user information, the user must first select a row in the User table. Then, the "Edit User" fields below will be filled with the associated information for the selected user. The Last Name, First Name, Username, and Email Address fields are textboxes; to edit them, the user can type in a new value. The User Status field is a dropdown that allows the user to select an alternative user type (Active/Inactive). Once the desired fields are edited, the user can select "Save Changes" to solidify the new values or "Discard Changes" to revert the information to its previous state.

To delete users from the system, the user can select the desired checkboxes on the User table. Then, the "Delete Selected" link can be clicked to remove the selected user.

To edit a user's permissions, the user must first select a row in the User table. Then, the "Edit Permissions" link can be selected to open an editing pop-up. To add a new permission to the user, select a permission in the Available box and click the "Add" button. To remove a permission from the user, double-click the desired permission in the Current box or select a permission and click the "Remove" button.

To add a new user to the system, the user must first select the "Add New User" button. Then, the description fields will be cleared, allowing the user to enter information about the new user. Once the desired fields are filled, the user can select "Save Changes" to solidify the new values or "Discard Changes" to revert the information to its previous state.